Contemplative Outreach (CO/we/our) is a network of communities and individuals seeking to make a contribution to the renewal of the Christian contemplative tradition through the practice of Centering Prayer. We teach Centering Prayer and associated practices to the general public (you/your) in workshops and retreats (events) and by organising prayer groups. To do so we collect and use information you give us about yourself which qualifies as “personal data” under the General Data Protection Regulation (GDPR).
We are committed to safeguarding your privacy in handling your personal data. Please read the following policy statement to understand how your personal data will be treated, why we need it, and how we aim to meet our obligation to allow you to exercise your legal rights over this data.
The information we collect from you
We will only collect personal data from you when you specifically and knowingly provide it to us during interactions with us by phone, mail, in person or online. Personal details collected in this way will only be used to provide us with information we would reasonably expect or that you have agreed to.
The personal data we collect from you and the way it is used is as follows:
We do not share your data with anyone outside CO except suppliers and professional agents working on our behalf. We will only disclose your personal data if we are legally obliged to do so.
We always ask your permission before passing your name and email address to another member of CO when connecting people who are seeking to form a Centering Prayer group.
When a volunteer whose duties require access to personal data records leaves that post their access rights will be withdrawn and passed to their successor.
Where the information is held
Your personal data is stored in databases only accessible by a limited number of volunteers who are instructed in data protection best practice procedures through an Annex to the Facilitator Handbook. We may transport your data on a mobile device where necessary.
Although we use appropriate security measures the internet is never completely secure. We do our best but cannot guarantee the security of information transmitted from our website. Such transmission is therefore at the user’s own risk.
CO only keeps your data for as long as is reasonable and necessary for the purposes for which it is processed.
Your rights and how to exercise them
With respect to our collection and use of your personal data you have the following rights:
You will be able to unsubscribe automatically from our mailing list. To request other rights send an email to data protection. In some circumstances we will require a proof of identity from you.
If you are not happy about the way in which CO is holding and processing your personal data you have the right to complain to us. Send an email describing your complaint to data protection. If you do not get a satisfactory response within 30 days you may then complain to the Information Commissioners Office at:
Wycliffe House, Water Lane, Wilmslow, SK9 5AF Telephone +44 (0) 303 123 1113 or email: ICO.
To keep up with technical and legal developments we review this policy regularly. Be sure to check it from time to time for updates.
Date: 17th May, 2018